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2024 Insurance Renewal Forms Due Friday 22nd March 2024
PLEASE ensure your club insurance Questionnaire is returned  to the district insurance officer on or prior to Friday the 22nd March 2024

The data collection is via the attached excel spreadsheet that can be downloaded using the button below.

Please open the spreadsheet and follow the guidelines and insert the relevant data for your club incorporating any Rotaract Club you maybe responsible for.

When you have completed the questionnaire:

  • Save a copy of the completed questionnaire to your computer 
  • Print or save a copy of the completed questionnaire for your records. 
  • E-mail the completed questionnaire to the  District Insurance Officer NOT TO ANYONE ELSE ....

For assistance with any aspect of this questionnaire, please contact the District Insurance Officer (Web Form Below)

Download the Insurance Renewal Spreadsheet

District 9620 Insurance Information
 

Risk Management

Liability Insurance and Risk Management for Rotary Clubs

Diligent risk management continues to be the best method to avoid claims against clubs and ultimately, fluctuations in insurance premiums that Rotarians fund. Rotary’s public image must be that of a responsible organisation, whose activities will not expose the general public to unnecessary risk.
 
To assist in the safe management of our respective activities the attached Risk Management templates must be used for each event that your Club undertakes.
 
Rotary has done some excellent work over the past few years in the area of risk management, and it is important to maintain this momentum.
 
These documents will assist. The documents are: -

1. Insurance Pro Forma

This form is to be submitted to DIO prior to the commencement of any project/event. (It should be noted that activities of a repetitive nature such as Sausage Sizzles etc., only require one annual request form only)

2. Risk Management Checklist

This is a quick reference guide for Clubs to use as an aid to ensure the best risk management practice for activities undertaken on a day-to-day basis. I would encourage Clubs to use this as a matter of course, it is a handy tick card that helps identify and treat everyday risk.

3. Risk management Form

Gives the essential information to commence the Risk Management approach

4. General Release and Indemnity Form

(Only Required when participants are participating in any sport, game, match, race, practice, training course, trial, contest or competition)

If you are unsure whether a certain event or activity would be covered under the Rotary insurance programme please complete and return these documents to Peter Marer (District Insurance Officer) who, if necessary, will forward the documents on to AON for discussion with insurers.

5. Rotary Insurance Handbook (August 2023 edition)

This document is a summary of our National Insurance Programme.

6. General Incident Report Form

This document is for documenting incidents that give rise or might give rise to an insurance claim.

7. Travel Insurance Claim Form

For claims on Rotary's Travel Insurance

You can download a bundle with all the above forms and the latest Rotary insurance handbook using the button below:

Contact District Insurance Officers Subhashni Singh and Tony Sykes
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